School / Department: Central Purchase Department
Faculty Position: Purchase Manager
Location: MIT-ADT University, Loni-Kalbhor, Pune, Maharashtra
Job Type: Full Time
Experience: 10 - 12 Years (Managerial Mainly)
Industry Type: Education / Training
Role Category: Procurement & Purchase
Qualification: MBA/PGDM in Any Specialization
Command over MS Excel and MS office.
Purchase Manager - Job Description
1. Procurement Strategy & Planning
- Develop, implement, and continuously improve procurement strategies and SOPs.
- Forecast annual and project-specific procurement requirements in collaboration with departments.
- Standardize vendor empanelment, RFQ, and tender processes.
- Implement category-wise procurement strategy (IT, Lab, Construction, Electrical, Electronics, Plumbing, Stationery, Furniture, Infrastructure, Consumables, etc.).
- Identify cost-saving opportunities and streamline approval workflows.
2. Vendor & Supplier Management
- Empanel and manage vendors, contractors, and service providers with a transparent evaluation process.
- Negotiate pricing, payment terms, warranties, and delivery timelines for optimal outcomes.
- Conduct supplier audits and performance reviews (quality, delivery, after-sales support).
- Maintain a vendor database with performance ratings and compliance documents.
3. Purchasing & Order Management
- Review purchase requisitions and convert them into POs after necessary approvals.
- Ensure adherence to university procurement policy, budget allocation, and approval matrix.
- Monitor order status from initiation to final delivery; ensure no delays in mission-critical purchases.
- Coordinate with stores/warehouse for inwarding, GRN (Goods Receipt Note), and verification.
- Resolve discrepancies in invoices, deliveries, and quality complaints in coordination with vendors.
4. Tendering & Compliance
- Manage tendering process for high-value purchases (RFP/RFQ/EOI).
- Ensure compliance with Government/UGC procurement norms where applicable.
- Maintain proper documentation (comparative statements, approval notes, audit trails).
- Prepare for internal/external audits and respond to audit queries related to procurement.
5. Inventory & Budget Management
- Work closely with Finance and Stores to ensure optimum inventory levels.
- Monitor consumption trends to avoid overstocking or stockouts.
- Provide monthly MIS reports on purchase commitments, cost savings, and budget utilization.
6. Stakeholder Collaboration
- Coordinate with Heads of Departments, Project Managers, and Finance for purchase planning.
- Act as a single point of contact between internal stakeholders and vendors.
- Conduct regular review meetings to assess procurement performance and upcoming needs.
7. Process Automation & ERP
- Ensure all purchases are routed through ERP/procurement software for transparency.
- Collaborate with IT/ERP teams to enhance purchase workflows and approval systems.
Required Qualifications & Experience
Education: Bachelor's degree in Business Administration, Commerce, Supply Chain Management, or related field.
BE (Civil/Mechanical) + MBA in SCM/Operations or professional certifications (CIPS, ISM, or similar) preferred.
Experience: 10–12 years in procurement/supply chain, preferably in a large educational institute, PSU, or corporate with multi-category purchases.
Experience in public procurement norms, tendering process, and e-procurement portals is desirable. Proven track record in cost optimization, vendor development, and strategic sourcing.
Skills & Competencies
- Strong negotiation, vendor management, and contract drafting skills.
- Excellent knowledge of GST, TDS, and purchase-related compliances.
- Proficiency in ERP/procurement systems (TcS IoN).
- Strong analytical, budgeting, and reporting skills.
- High integrity, professionalism, and ability to work under pressure.
- Good leadership and team management capabilities.
Proactiveness: The Purchase Manager needs to be proactive, capable of effectively distributing work within the team, and should work with discipline while being a visionary leader. The Purchase Manager must also understand that their work represents the ability and credibility of the entire department.